So much to do! So little time to do it! Sound familiar! Yes, we all seem to get to this stage in our life. But it can be less overwhelming when you write your responsibilities down on a to-do list. Okay, great, but there is so much information online available about the best to-do lists. So which method is best? The answer lies here by using some clever ways to keep you organized. So make sure to keep reading.

Use the Correct Project Prioritization Tool

Great, you want to make a to-do list, right. But where do you keep it? Are you scribbling your things to do on pieces of paper? Not a good idea as those tiny pieces of paper get misplaced. If paper works for you, choose a simple word document or spreadsheet. Alternatively, you can use a to-do list app or a project prioritization tool instead. Compared to using paper, it offers you:

·         Built-in reminders

·         You cannot lose your list saved to the cloud

·         Using an app, you can change your priorities fasts

·         Some apps even have beautiful designs to motivate you

Create More Than One To-Do List

Now that you chose your medium to keep track of your priorities, what's next. How do you keep track of your household, private, and work-life? First, you create a list for each of them. Having a list for each one keeps you focused. When at home, you do not want your work to distract you and vice versa. Create lists for everything, and the useful ones will stick around. This is where the following point comes in.

Using RICE Prioritization

Okay, great what has rice got to do with a to-do list. No, it's not the one you eat! RICE stands for "Reach, Impact, Confidence, and Effort. The scoring model is a prioritization framework for product managers to determine which products, initiatives, and features to put into their roadmaps. The same principle you can use in your daily life.

R= Reach starting with choosing a method to keep track of your tasks

I= Impact selecting your method and writing different to-do lists

C= Confidence when you start working through your list, prioritizing the most important ones, and scrapping unnecessary ones.

E= Effort and the time to keep to your to-do list as it helps manages your life.

Remember to Jot Down Tasks as They Happen

Always remember to jot down your tasks as they arise on your to-do list. Adding important things prevents you from dwelling on them. Many to-do list apps come with shortcuts to add important stuff to them. But if you use the old-fashioned method of writing things down, keep your diary on hand

Assign a Due Date and Revise Your Lists

If your task had a due date, keep adding it to your list as it helps keeps things prioritized. Furthermore, it helps to plan your day, not getting overwhelmed with everything you need to do. Finally, remember to revise your lists daily to see if you have too many tasks and need rescheduling if you're not going to make it. Another essential thing limits your day with five responsibilities at the most. Doing this makes you feel better when you actually complete them.

Lastly, Set Tasks and Not Goals

Work with tasks instead of setting goals on your list. Goals are achievements or a desired outcome and are challenging to quantify. For example, you want to be fluent in French, and it takes time. Setting an objective marks the way to reach that goal. Instead, you can place an aim of being able to have a conversation about your favorite food for three minutes in French. Therefore, a goal is different from a task. The task you do to reach your objective comprising of single events for example, learning French for half an hour a day. So keep your dreams and goals separate.

Check Your To-Do List Often

Using a to-do list or the rice prioritization methodology guides you through your day and needs looking at often. When you do this, it mentally prepares you for the day ahead. You also need to do this at lunchtime to help focus on the rest of your day. Furthermore, you can look at your weekly planning to plan your time better, making adjustments accordingly.