Microsoft Exchange is very popular among business organizations to store data like emails, contacts, notes, appointments, etc. Exchange Server utilizes EDB file to store all data items. In case, Exchange database get corrupted or damaged, this would be problematic for users. As, this leads to huge data loss. Hence, it becomes necessary to export Exchange Server contacts to Outlook.

 

Through this post, we will be focusing on the solution that can export Exchange contacts data into Outlook PST file. Prior starting the procedure, let us understand the need to export contacts from Exchange Server.


Why it is Necessary to Move Contacts to MS Outlook?

Here are few major reasons to export Exchange contact items to Outlook:

 

Backup: Backup is the first reason for exporting contacts to MS Outlook from Exchange. Whenever an employee leaves the organization, backup of important data items is required.

 

To improve server performance: You can reduce mailbox size by exporting data from Exchange and this helps in improving the server performance.

 

For legal requirements: Sometimes, for fulfilling legal requirements, it is necessary to export specific data to use for long time.

 

Portability: Users export data in Outlook PST file format because of portability. Once the data from Exchange Server is exported into PST file, users can move it quickly to other locations with storage devices.

 

Export Contacts From Exchange to Outlook File Manually

There are lots of solutions that can import contacts from Exchange. Here, we are talking about three different ways to transfer Exchange Server contact items to Outlook.

 

Method 1. Using Exchange Admin Center

 

      Using Exchange Admin Center, one can move contacts to MS Outlook.

      Open Internet Explorer or other web browser and log in to EAC as Admin.

      Go to Recipients and click the mailboxes to export contacts to CSV format.

      Go to More and choose Export data into CSV file.

      Choose contact details to export like name, address, company, email address, etc. Then, Hit Export button.

      Set location and hit save button. Now, you will get contacts in CSV file format.

      Now, this CSV file can be easily imported into Outlook with Import/Export feature.

 

Drawbacks:

 Unable to export contacts from offline database

Need technical experience and admin access to EAC

Use only to export contacts from online mailbox data

 

Method 2. Using Outlook Import/Export wizard

 

Contacts saved in Global Address List can be exported using Outlook email client.

 

For Outlook 2019, 2016, and 2013

In Outlook, go to File tab, select Open & Export and then choose Import/Export.

For Outlook 2010

1)      Go to File, then on Options and click on Export button.

2)      Now, select Export to file and hit Next.

3)      Select Comma Separated Values (.csv) from the provided option and click Next.

4)      Go to Contacts folder and hit Next.

5)      Use Browse button to set location to save CSV file and assign a name to it. Then, click on Next.

6)      Finally, hit Finish button.

This will save contacts in CSV file that you can open in Outlook profile on same or other system with Outlook Import/Export wizard.

Drawbacks:

 

Unable to export contacts into PST file

Missing fields can be an issue with CSV file

Method 3. Using Professional Software

Here is another way of exporting Exchange contact items into PST file. If you find manual solution tough for you then you can choose this professional Exchange EDB to PST Converter Application. This program converts Exchange Server offline and dismounted EDB files into Outlook PST file format. This program can smartly perform the conversion without losing any data items.

This utility is powerful enough to export Exchange mailbox to PST, MSG, EML, HTML, VCF, and RTF formats. By deep scanning, corrupt Exchange EDB files are quickly exported into PST and other formats by this application. Using this program, one can extract mailboxes from public and private folder.

Filter option is provided by this utility to export selective items from EDB data file into Outlook PST file format. Also, it gives you the facility to export EDB file to Office 365 and Live Exchange Server in no time. With proper scanning of corrupt EDB file, users can recover mailboxes of Exchange Server 2019, 2016, 2013, 2010, and others. Without disturbance to actual folder structure and data integrity, Exchange contacts are exported into Outlook PST file.

It automatically generates log report of this export process that show the success & failure count with all details of Exchange mailbox data export into Outlook PST file.

Process to move Exchange EDB contacts to Outlook PST

Download and Launch this automated program to transfer Exchange EDB file contacts into Outlook PST file.

1.       Load Exchange EDB file by using Add button.

2.       View EDB file and choose contacts to export.

3.       Choose PST and then set location for saving the file.

4.       Hit Export button and then Save Report.

 

This will help users to export contacts from Exchange mailbox to Outlook PST file. After completing these steps, users can get PST file on their local system. Later, users can import this Personal Storage Table (.pst) into Outlook to access them.

Note: Check out the free evaluation copy first before you take the license edition of this software. You can export first 50 items per folder from EDB database to Outlook PST file with free edition.

Conclusion

You can clearly see different ways are discussed in this article to export Exchange contact items into MS Outlook PST file. First two ways are free but they have many limitations like not suitable for large number of contacts export, contacts fields failed to migrate, etc. Due to this, one should go for trouble-free automated tool to migrate Exchange contacts to PST file and other file formats. This software smartly performs the conversion without losing any contact information.