Best Tutorial to import bank transactions into QuickBooks Desktop 

QuickBooks users have access to an online banking function that simply allows them to download bank transactions. Users can also import bank transactions and upload their banking records into QuickBooks Desktop. Furthermore, QuickBooks allows you to import bank transactions into QuickBooks from an Excel or CSV file. However, if you want detailed instructions to know how to import bank transactions into QuickBooks Desktop, then you must go through the entire blog.

Don’t have any clue how to import transactions into QuickBooks Desktop and need instant help? Give us a call at the toll-free number 855-856-0053 for the best technical assistance within the least time possible. 

Things You Must Remember Before Trying To Import Transactions Into QuickBooks Desktop

There are a few points that you must remember before proceeding further with the steps to import transactions into QuickBooks Desktop. Therefore, to get you aware of all such points, we have listed some of them below so that you can continue with the import process hassle-free.

You can't download transactions more than once into the same QuickBooks Desktop company file. However, your financial institution may be able to reopen the transactions on its own. This is so that QuickBooks may download them again. To receive assistance with this, contact your Bank.

One must remember that Web Connect only works on the .qbo files. It doesn’t work with other files like QFX and QIF Quicken files. 

Know how to import bank transactions into QuickBooks Desktop

There are two different methods using which you can import bank transactions into QuickBooks Desktop i.e, Direct Deposit and Web Connect. Direct Connect allows you to download transactions and transfer funds from one QuickBooks account to another. On the other hand, the Web connect allows users to import transactions via a web browser window.

Stepwise Instructions to Import Transaction Into QuickBooks using Direct Connect for Windows

For the first time users, QuickBooks downloads the maximum number of transactions accessible from your Bank. This is the maximum amount of data QuickBooks can download. Most banks will only allow you to download data from the preceding 90 days.

To initiate the process, move to the Banking menu.

Following that, select Bank Feeds and select Bank Feeds Center.

Now, select the account you wish to connect using the Bank Accounts list.

Soon after this, click Download Transactions and then tap on Synchronize. Then, if you wish to download transactions for a specific account, click on Sync this account. If you wish to download transactions for all your accounts at the same Bank, click Sync all for this Bank.

Add your PIN or password to connect to your Bank, and then click Ok.

Finally, once the transactions have been downloaded, you must match or add any new ones.

Stepwise transactions to Import Transaction Into QuickBooks Desktop using Web Connect 

Some banks allow you to specify a download date range. If your Bank does not offer this feature, you will be given the maximum number of transactions available the first time you download. Depending on the Financial institution it could take 30, 60, 90, or even more days to download the transactions.

Web Connect allows you to import transactions in two ways:

If you're using QuickBooks Desktop

Move to the QuickBooks Banking menu and click on Bank Feeds, and select Banking Center.

Choose Download Transactions after finding your Bank. This will take you to your Bank's website in a new browser window.

To get the Web Connect file, go to your Bank's website and log in.

If you're outside of QuickBooks Desktop

Visit your Bank’s website and then login to your bank account with correct login credentials. 

Thereafter, you need to save your transactions as a QuickBooks Web Connect Files (.QBO) file. 

Open a web browser and go to your Bank’s website.

Now, login to your bank account using the correct login details and then download your transactions as a QuickBooks Web Connect (.qbo) file.

(Note: Note that the technique for getting QuickBooks Web Connect files varies by Bank. If you're unsure how to proceed, go to your Bank's website and follow their instructions. If you can't find any, ask your Bank for assistance).

Follow the procedures to import the Web Connect file into QuickBooks Desktop once you have it.

Summing It Up!!

So, here we conclude our blog on how to import bank transactions into QuickBooks Desktop and hope that you find it worth reading. If you are not tech-savvy and are having trouble following the instructions, contact our professionals by dialing the helpline number 855-856-0053 to ensure that you do not lose any data while attempting to import the data.