Bookkeeping for Small Businesses: A Beginner's Guide

Businesses, entrepreneurs, and decision-makers use bookkeeping to keep track of their company's overall financial health and activities. Financial transactions and spending activities can easily spiral out of control if simple bookkeeping practices aren't followed, resulting in confusion, disarray, and a loss of profit.

Despite the need for proper bookkeeping, most people lack confidence in their ability to manage detailed business accounts. Many firms outsource this function to a professional bookkeeper for a variety of reasons, including a lack of interest or competence.

If you're new to bookkeeping, this tutorial will introduce you to key terms, explain numerous financial possibilities, and offer advice on how to get your money in order.

How Does Bookkeeping Work?

The technique of updating a company's financial records on a regular basis to reflect all transactions, credits, and debits is known as bookkeeping. Bookkeepers prepare and track all financial documents (such as invoices) that go into and out of a company during normal business operations.

In contrast to accounting bookkeeping is the first and most important step in recording all corporate activity. Accounting provides a complete study of these figures, whereas bookkeeping gives oversight into each individual transaction (in order to discover disparities and remedy mistakes).

Bookkeeping records are used by accountants to analyze a business's financial health and growth potential.

What Are the Benefits of Small Business Bookkeeping?

Maintaining bookkeeping and accounting duties is essential for the stability and success of a small firm. Because there are so many moving pieces in a small firm, owners must understand where their money is going (credits, debits, assets, and liabilities). The following are some of the ways that bookkeeping can help a business:

Make meticulous and well-organized financial records.

Make sure you're ready for tax season.

Comprehend commercial transactions at a granular level.

Correct any discrepancies on your bank statements as soon as you see them (rather than after the fact)

Make a profit strategy that will help you succeed in the long run.

Small Business Bookkeeping : Your Choices

Small business owners do not need to be math whizzes to succeed. There are a variety of ways to divide bookkeeping responsibilities and to use modern technology and accounting systems to better manage spending.

Bookkeeping can, of course, always be handled internally. If your organization decides to keep spending tracking in-house, it's best to stick to a consistent schedule. Developing a bookkeeping practice might help you avoid forgetting important accounting duties.

External Consultants and Outsourcing Services

Professional bookkeeping accounting can assist you in managing, tracking, and reporting your financial activities.

Keep in mind that you, as the owner, are still liable for a portion of the labor when hiring external team members. A bookkeeper may still require you to provide access to an online accounting system, pass along receipts, or give authorization for crucial financial decisions if you manage a service-based business.

What a Small Business Owner Should Know About BookkeepingIt doesn't have to be difficult to keep track of your finances. Following a few fundamental measures will help you build a strong financial foundation:

Make the necessary accounts. It's usually a good idea to keep your company and personal bank accounts separate. It's also worth noting that the term "accounts" in bookkeeping refers to specific types of transactions rather than actual bank accounts. These accounts comprise assets, liabilities, revenues (income), expenses, and equity.


Make a decision on a book keeping services system. Just as there are two types of accounting methods, there are two types of bookkeeping: single-entry bookkeeping and double-entry bookkeeping. Double-entry accounting is the industry norm since it more accurately captures and ties activity to each impacted account.

Arrange for suitable payment arrangements. It's critical to complete and document transactions on time, regardless of the type of transaction.

How to Read and Understand Financial Statements

The financial reports of a company can reveal its stability. This is especially true when operating costs and regular expenses are factored in.

The following are some of the most common statements used by a bookkeeper to keep track of activities.

Profit and Loss Statement

The income statement is a thorough report that displays revenue and expenses for a specific time period. The Profit and Loss Statement is another name for it.

Accounts Payable (A/R)

A balance sheet is an accounting tool that displays a company's whole financial situation using the equation:. Liabilities = Assets - Equity Accounting 

Accounting Chart of Accounts

A chart of accounts allows bookkeepers to see all of the accounts in a company's general ledger. The first chart is normally created by an accountant, and the bookkeeper refers to it when documenting transactions.

6 Bookkeeping Tips for Small Businesses

Beginners in bookkeeping require rapid wins in order to get up and running. The following guidelines are industry standards that will assist any small firm in excelling at bookkeeping.

 1.  Your bookkeeper should be well-versed in accounting.   2. Separate your personal and professional expenses.    
  3. Everything must be documented.      4. Make it a high priority to pay your taxes.
  5. Make it a high priority to pay your taxes.  6. Double-check and audit your files on a regular basis.

How to Plan a Budget for Bookkeeping Services Although bookkeeping is an investment, it is usually significantly less expensive than correcting costly mistakes afterwards. When it comes to bookkeeping and budgeting, it makes a difference whether you hire or manage utilizing software solutions.


A qualified bookkeeper's hourly fee might range from $20 to $30. Depending on the bookkeeper's location, level of competence, and availability, this amount may differ.

Bookkeeping software comes in a range of shapes and sizes, ranging from free services with limited functionality to fully integrated accounting systems. For example, depending on the amount of clients and accounts required, CallcenterBD charges range from $7.50 to $25 per month. Higher-priced service alternatives usually come with more visibility, capability, and automation.

A qualified bookkeeper's hourly rate could be anywhere from $20 to $30. Depending on the bookkeeper's location, level of competence, and availability, this amount may vary.From free services with minimal functionality to full-featured accounting systems, bookkeeping software is available. CallcenterBD, for example, charges between $7.50 and $25 per month, depending on the amount of clients and accounts required. Higher-priced service plans frequently provide more visibility, capabilities, and automation.

Mistakes to Avoid in Small Business Bookkeeping There's a lot to learn about bookkeeping responsibilities. Don't be anxious if you have errors to correct or transactions to chase down. A competent professional can usually correct or document these errors. Small businesses can avoid the financial problems that come with bad bookkeeping procedures by avoiding these frequent blunders. 

Having a bookkeeper solely for tax season. The best results are gained when a company implements an accounting strategy over time or has a long-term working relationship with a trained bookkeeper. It's too late to prepare documentation and repair bookkeeping errors at the last minute.


Financial data and activities aren't shared with the public. The company's bookkeeping practices and expectations should be understood by all parties involved. Due to the enormous number of accounts and moving pieces, collaboration is vital for a successful implementation.


Taking the wrong attitude to accounting. Whether you use cash basis or accrual accounting, choose the method that best suits your needs and industry. The method used has an impact on record keeping, budgeting, and, most importantly, IRS interactions.

Reminders and Takeaways

Bookkeeping is one of the most crucial tasks that a business owner will outsource at some point throughout its existence. It's nearly impossible to maintain track of financial transactions that affect everything from earnings to equity to payroll without it.

However, bookkeeping does not have to be a difficult task. Using helpful tools and technologies, there are various viable techniques to managing bookkeeping responsibilities in-house or outside.

Taking control of your accounting operations is never too early. You'll be in a better position to build a strong financial foundation for future growth, profitability, and ultimate success if you follow the recommendations and best practices in this book. If you want a easy and hassle free bookkeeping service, contact us.