Is Sourcing and Procurement Important For Business Nowadays?                                                                                               

An exhaustive investigation of two processes that are linked yet distinct.

thorough contrast, current trends, and best practices are all present.

We'd like to introduce our readers to yet another set of frequently misunderstood business jargon as we continue our Procurement Basics series this month.

It is simple to mix up the phrases sourcing and procurement because they both have to do with getting goods for the company.

Even so, they are distinct processes despite having a lot in common.

You may improve sourcing and procurement by using the appropriate tactics if you are aware of their differences and can make sure that the teams involved are coordinated.

Continue reading to learn:

Key distinctions between procurement and sourcing

Overview of the processes for sourcing and procurement

What effect strategic sourcing has on your business

Comparison of sourcing and procurement in-depth

How to synchronize the sourcing and purchasing procedures

current procurement and sourcing trends

The Differents Between Sourcing and Procurement 

In the following comparison table, you'll discover the main differences between these two essential processes:


Given the responsibility of selecting reliable suppliers and negotiating the most advantageous contract terms

Contains fewer steps

Includes sourcing, ordering purchases, placing requisitions, paying bills, looking through data, and managing contracts.

Examines the source of the supply


Tasked with procuring the best products at the ideal time to suit the objectives of the business

 Involves multiple processes and numerous steps

Ientails identifying the demand, investigating the market, organizing sourcing events, screening vendors, and negotiating contracts.

Focuses on how and what is provided

What Is the Process of Procurement?

A set of procedures used to acquire goods and services to meet a company's needs is known as procurement.

For instance, if your business needs raw materials to make its products, you must first decide where to buy them, then issue a purchase order to the chosen supplier and pay for the goods when they are delivered.

Additionally, each of these actions is a step in your organization's larger buying process.

The following steps make up a typical procurement process:

Identifying internal requirements and drafting a purchase request

Assessing the market

RFQ or RFP releases after suppliers have been narrowed down

Comparing quotes and choosing vendors

Talks with suppliers

The creation of a purchase order

Obtaining the ordered things quickly

Checking the supplier's compliance by auditing the delivered order

Obtaining an invoice and a goods receipt

Carrying out a 3-way match

Paying a debt

Keeping records, evaluating the performance of the supplier, and developing a vendor relationship

Procurement steps, in a nutshell, integrate sourcing and purchasing procedures. It is vital to realize that procurement is a multi-stage, complex process that includes supplier management, contract management, and data analysis in addition to sourcing and purchasing. The bottom line performance and competitiveness of a corporation are directly impacted by procurement, which includes sourcing as a subset.

An efficient procurement strategy enables obtaining the best payment conditions and building strong connections with reputable and reasonably priced suppliers. Additionally, procurement tries to ensure that internal requirements are met promptly and with high-quality goods.

What Steps Are Involved in Sourcing?

In procurement, sourcing is the process of evaluating, choosing, and managing suppliers in order to obtain the needed products and services from them.

As the name implies, sourcing is concerned with developing sources through which a company might get its goods.

As a result, it facilitates procurement and aids in ensuring that a company has access to the essential products and services.

When purchasing goods from vendors or suppliers, you'll also hear the phrase "strategic sourcing" frequently.

Utilizing different sourcing models and tactics to reduce costs and risks while raising buy value is known as strategic sourcing.

Business Strategic Sourcing's Function

Strategic sourcing is essential to a business' growth.

It enables the greatest possible price and buy quality to be negotiated, thereby affecting the company's net income and profit margin.

Additionally, the sourcing team works to make sure that the chosen suppliers continue to operate at a high level.

The sourcing team is able to select the most trustworthy and knowledgeable suppliers since prospective vendors go through a rigorous verification procedure.

Because it will become more difficult to identify and fix faults as you move further down the supply chain, choosing the right suppliers is crucial.

Furthermore, sourcing experts make sure that alternate providers can take the place of the principal ones if the former have issues and are unable to meet the contract's standards.

As a result, supplier risk is reduced and the supply chain is kept intact. Sourcing establishes the supply chain and ensures its long-term stability and resilience.

The Strategic Sourcing Benefits

Organizations can gain from using strategic sourcing software, especially if they use a procurement software system to help manage the business. Let's examine some of the more significant advantages that strategic sourcing can offer.


Organizations are drawn to the concept of strategic sourcing primarily for this reason. The cost of goods and services can be decreased by negotiating lower unit prices for large-volume purchases.

Supply Stability

In order to prevent situations where an resource of organization needs something but does not have it, the procedure aids in the development of solid supply partnerships.

Risk Management

It can aid in lowering the supply chain hazards that businesses must deal with.

Close supplier ties can aid businesses in promptly identifying and fixing possible issues.

Organizational Excellence

Business executives are compelled to consider the long term through the process.

They are able to create long-term plans and take a break from the daily grind, which may occasionally overwhelm leadership, thanks to strategic sourcing. 

Conclusion: Focus and Objectives

A strategic process, sourcing aims to establish connections with the most qualified suppliers and establish and maintain a supply chain that is resilient. Contrarily, the procurement process incorporates tactical and strategic elements. Its primary concerns are finding the best deals on high-quality products and services and meeting internal needs.

Simply said, procurement focuses on what and how must be acquired, while sourcing concentrates on who sources the commodities.